Inventory, Inspections and Checkout Reports

By: Castle Inventories  18/11/2010
Keywords: Inventories, Checkouts

 What is an inventory?
An Inventory report is a complete record of the fixtures, fittings and décor of your property. The entire report works methodically from the front entrance through each room, and includes any outdoor space. High resolution digital photos of each room provide a quick overview, and additional smaller images highlight items of value, interest and damage. We also complete your reports within one business days of the visit – reports can be sent as a PDF to an email account or a hard copy can be posted!

What is a check-in report?
A Check-In report combined with an inventory creates a report specific to a tenancy. The check-in examines the property on the day that the agreement begins, noting the condition of furniture and fittings. Meter readings are noted and a photograph is taken to guarantee accuracy. The new tenants will be asked to sign for any keys that are passed over, and we walk tenants through the property, highlighting any issues, with them. A Check-in provides a schedule of condition of the property and sets the standard at which the property should be maintained, and returned at the end of the tenancy.

What is a check-out report?
A Check-out report takes place at arguably the most important point in your tenancy - when your tenants move out. The check-out compares the condition at the end of the tenancy to that on the inventory and check-in reports. Each room in the report will have an overview, photographs and a detailed description of any changes that have occurred in the property. We will assign liability for these changes to either tenants or the landlord (maintenance) or to fair wear and tear. The report also notes final meter readings, compares keys returned to keys provided at the start of the tenancy and takes forwarding contact details for outgoing tenants when possible. Te report normally comes in two parts the first is signed by the tenant at the time of the checkout with any issues that have been noted. The second part is computer generated and is supported by full photographic support, both parts are thenforwarded on to the client.

Keywords: Checkouts, Inventories