Export Documentation Training

By: Business Training  01/04/2009
Keywords: export paperwork training

Problems associated with Export Documentation will often lead to delays in getting goods to customers, increased costs and charges, and a breakdown of goodwill between seller and buyer. Changes to regulations and requirements often pass unnoticed or are misunderstood.


HM Revenue and Customs require exporters to demonstrate documentary compliance with security and customs regimes, even if they choose to outsource the shipping function to agents or forwarders or delegate logistics to the buyer under ex-works terms or similar. Non compliance risks delay in the supply chain and the possibility of financial penalty.


Our seminar, accredited by The Institute of Export, will address all these issues and more. It will examine all aspects of export documentation from first enquiry to arrival of the goods at destination and will seek to establish best practice, emphasising the need for a clear and coherent audit trail for each shipment to ensure customs compliance.


The content will be relevant to field and office based sales staff, purchasing staff, shipping and despatch personnel, accounts and finance staff, customer services, freight forwarders



The course should assist the delegate to


  • Have an overview of export control requirements
  • Identify the destination country requirements for documents required
  • Gain an overview of export contract documentation
  • Understand when, why and by whom the documents are required
  • Provide the necessary information for completion of documentation by other parties
  • Comply with security and customs requirements
  • Establish a clear and coherent audit trail for each shipment



INTRODUCTION – Background, context and current developments


EXPORT CONTROLS – Background, development and documentary compliance requirements


DESTINATION COUNTRY REQUIREMENTS – Illustrated with current examples


RISK AND RESPONSIBILITY – Commercial Trade Terminology


FINANCIAL DOCUMENTATION – Insurance certificates, bank requirements for documentary settlement


CUSTOMS COMPLIANCE – Security Initiatives, AEO,            commodity codes, customs procedure codes  


INTERNAL DOCUMENTATION – Audit trail, sales contracts, customs requirements, proof of export, invoices, packing lists, shipping instructions, pre-shipment inspections


CONSIGNMENT DOCUMENTATION – Shipping notes, bills of lading, waybills, express bills, air waybills, road/rail consignment notes


CUSTOMS DOCUMENTATION – European/arab certificates of origin, EUR1, invoice declarations, community transit/TIR, intrastat, NES export declarations     

Keywords: export paperwork training

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