– Invoices and supporting information such as Purchase Orders, and
GRN’s are scanned, indexed and made available online via our OneView
Document Management application. Here invoices are held online in PDF
format for 7 years and can be emailed to other users as required.
e-docs UK deliver services to eliminate the requirement for AP teams
to manually key and verify their Supplier Invoices. This takes account
of both EDI and paper formats. Invoices are received via a PO Box to our
Hoddesdon Service Centre where processing is completed with scanning
and data capture technology applied. Once all fields are verified, the
invoice image, header, line item data and cost codes are returned via
secure FTP for automated release in to a Workflow or Accounting system.
Service Level agreements are provided to guarantee the highest levels
of data quality and accuracy.
– Many organisations wish to provide greater control and visibility
over Purchasing and Invoice Processing activities. By automatically
matching Invoices with PO’s and GRN’s and enabling comprehensive
Workflow capability for Exception Handling, e-docs UK helps its
customers meet these objectives. This solution includes the features of
our Invoice Scanning and Data Capture service whilst combining ‘best of
breed’ Workflow software. These services are delivered via a fully
hosted solution and priced per Invoice processed fully inclusive of
Software, Services and Support.
– Building on the third solution above, e-docs UK provides a service
for Invoice processing and Exception Handling for non matched Invoices
and those requiring approval. The Workflows are strictly defined by the
client but executed by e-docs UK staff based in Hoddesdon. For a fixed
price per invoice, we utilise these Workflows to ensure all Invoice
exceptions are managed as smoothly and cost effectively as possible.
Regardless of Invoice format, paper or EDI, e-docs UK controls the data
quality, thereby improving the first time match and improving
efficiency. This results in fewer exceptions, reduced Invoice
processing costs whilst delivering the overall control and visibility
needed across the Invoice lifecycle.