Report Writing

By: Taylor Mason Training  15/09/2011
Keywords: communication skills

On completion of this report writing course you will be able to: Clarify the aim of your report and consider the needs of the readers Decide on the business report structure and layout most appropriate to your needs and those of the readers Gather, assemble and organise data Write the main body of the report, using appropriate language throughout Write effective conclusions and recommendations, and an executive summary Review and proof-read your work before finalising it Constructively criticise your reports and improve them where necessary Achieve the final professional touches that make a difference. Pre-Course Work: There is no pre course work required for this report writing training Proposed Course Outline: Introduction and Administration Housekeeping Personal introductions Delegates’ aspirations Overview of course aims, objectives and agenda Aims of Business Writing Essentials of business writing Difficulties with report writing Discussion of delegates’ own reports What is good report writing? Common writing mistakes – with examples from provided reports The Aim Report planning – the 4 questions to ask. Consider the reader The Structure The report as a mini project 6 steps for correct structure Contents of a typical report Examples from delegates’ reports Report layout A consistent house style for a good image Use of tables Graphs and illustrations The language Keep it Short and Simple (KISS) Words, sentences and paragraphs Accurate, concrete, specific Active and passive verbs The FOG or Clarity Index Persuasive report writing Language/structure for a persuasive report Style and tone in business writing What is style? What is tone and how is it determined? Choice of style and tone in reports Practices to avoid Commercialise, jargon and sexist language Consolidation Delegates’ make editorial improvements to sections of their own reports Revising your report writing Reviewing and proof-reading 4 steps in the revision process Summary and evaluation Review of objectives Consideration of any outstanding difficulties Action plans Feedback forms Throughout the workshop, actual delegates’ reports would be used as examples of good practice, and practice that can be improved upon, as appropriate. The aim would be to devise exercises based on those examples of good and less good practice, and to use those at appropriate points, if there were sufficient material. Typical exercises could be: changing passive language to active shortening long sentences rewriting complex passages enhancing a report’s persuasiveness, improving layout, etc Duration: This course is delivered over: 1.00 day In-house Courses - £875.00 per day* All prices are excluding VAT, travel is charged with In-house courses at 40p per mile from our head office.

Keywords: communication skills

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