minute taking

By: Taylor Mason Training  15/09/2011
Keywords: communication skills

Aims: The aim of our Minute Taking Training course is to help delegates to take and write meeting minutes and to do so more easily and speedily. It covers working with the Chair, preparation, summarising, formatting the agenda and the meeting minutes, taking good (but not copious) notes and writing clear meeting minutes. Lessons learned are applicable to most types of meetings. This is a popular course in both the public and private sectors, and with both junior and more senior staff. Minute taking practice is built into the course. Organisational benefits of ‘Taking and Writing Meeting Minutes’ include: writing minutes - often shorter too, better communications and a saving in time and effort for Chairs and committee members as well as minute takers. Pre-Course Work: There is no pre course work for this minute taking course Proposed Course Outline: Professional meeting minute taking training - Taking meeting minutes - writing minutes - minute taking Purpose of meetings; purpose and styles of minutes Determining how much detail is needed Formats and content of the agenda Formats and content of the meeting minutes How to prepare well before minute taking Who is responsible for what? Working with the Chair - getting his/her help with your minute taking Listening skills Improving note taking Turning notes into meeting minutes Editing Summary and action plans Course Description: Taking and Writing Minutes The purpose of your meeting and your minutes. How much detail is really needed in your meeting minutes? What minute taking style is best for your meetings? Minute Taking – The Agenda The purpose, content and structure of the meeting’s agenda. What the items mean. Writing the agenda as a control tool for the Chair. Adequate and inadequate agendas. Minute Taking – Format of Meeting Minutes What goes where? Making the minutes useful but easy to read. Terminology such as In attendance, Apologies, Matters Arising, Committee Business, Any Other Business, etc. Coping with items like part-time attendance, in-hand, completed, etc. Some conventions. Minute Taking - Responsibilities and Preparation You and the Chair - Who does what? Before, during and after the meeting. Good preparation. Building a working partnership. Minute Taking - Listening and Note Taking: Barriers to good listening. What gets in the way? Overcoming the barriers. Tips for improving your listening when taking minutes. Workable ideas for improving note taking. Keeping up. What to do when you get lost. Using the 80:20 rule. Minute Taking – From Notes to Meeting Minutes A professional writer’s technique to make writing minutes easier and better. Writing the draft minutes - just one draft! Editing the draft minutes into the final version. Duration: This course is delivered over: 1.00 day Public Courses - £225.00 per delegate In-house Courses - £875.00 per day* All prices are excluding VAT, travel is charged with In-house courses at 40p per mile from our head office.

Keywords: communication skills

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